General Description

Perform a mix of administrative, logistical, and assistant-type duties, while supporting management and coworkers for optimal productivity. Ensure department remains compliant on medical guidelines, department policies, and company policies.

duties and responsibilities

• Compile trip data for flight crews pay sheets. Submit timely and approved sheets to payroll.
• Ensure all new hires are entered into the credential tracking software with their credentials accurately noted.
  • Ensure compliance with required credentials (ACLS, BLS, PALS, TPATC, Annual Wellness Forms, Passport, Licenses, and National Certifications) and send/audit reminders when due for renewals.
• Review, secure, and submit daily reports for flight data and patient care records to the appropriate requesting bodies after approval.
• Assist or complete all required reports per CAMTS/ NAAMTA accreditation guidelines.
• Assist with the monitoring of medical inventory software tracking App and prepare orders for approval for restock as needed.
• Attend and take accurate meeting minutes as all Air Ambulance Division Staff Meetings, Quarterly Quality Management Meetings, and others as needed.
• Ensure all Formulary, Patient Care Guidelines, Policies, and Procedures are kept up to date and reviewed annually by the Program Director and Medical Director.
• Coordinate with Equipment Committee team members regarding shipping and receiving medical equipment.
• Assist Medical Educator with departmental and interdepartmental training or education related announcements.
• Answer incoming inquiries and perform basic clerical duties.
• Assist onboarding of new employees with:
  • Uniform sizing and initial purchase / order placement
  • Coordination of new employee vaccination appointments

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``` - - Coordination of fingerprint application processing and scheduling of visit - Coordination of Passport application as needed, assist with secondary Passport application process - Coordination with HR and Travel for CCP Visa application process

Assess and improve current Medical office workflow cha